Recordkeeping Archives - Strategic HR

How Do I Write and Deliver a Written Warning?

Last Updated June 26th, 2025
in Recordkeeping Question of the Week

HR Question: I have an employee who is not following company policy. I have given them several verbal warnings, and I know my next step is a written warning. How do I write and deliver a written warning?

How Long Should We Keep Resumes and Applications?

Last Updated June 26th, 2025
in Recordkeeping Question of the Week

We’re doing some end-of-year filing and record cleanup. How long do we need to keep resumes and applications?

How Do I Handle Missing or Incorrect I-9 Forms?

Last Updated June 26th, 2025
in HR Compliance, Recordkeeping Question of the Week

HR Question: My company recently began reviewing our I-9s and found that we have some missing or incorrect I-9 Forms. Can we ask the affected employees to fill out another I-9 if it is missing? If so, how do we do it correctly? And if it was incomplete, can we update it on the old form?

Do I Need a New I-9 Form for a Name Change?

Last Updated December 17th, 2024
in HR Compliance, Recordkeeping Question of the Week

HR Question: I have an employee who recently changed their name. Do they need to complete a new I-9 Form for their name change?

What are the Best HR Practices for the End of the Year?

Last Updated December 17th, 2024
in HR Compliance, HR Strategy, Recordkeeping Question of the Week

HR Question: I know there are several year-end human resources activities that should be done, and I'm worried I will miss a step. What are some of the best HR practices for the end of the year?

What to do if the IRS notifies you of Affordable Care Act (ACA) penalty fees

Last Updated October 16th, 2024
in Recordkeeping Question of the Week

HR Question: How do I know if my company needs to submit Affordable Care Act (ACA) reporting to the IRS? What are the potential ACA penalty fees if we do it wrong?

How to Conduct an Internal I-9 Audit

Last Updated October 16th, 2024
in HR Compliance, Recordkeeping Question of the Week

Leveraging our experience completing countless I-9 audits for our clients, we will share recommendations to help you through an I-9 audit and the correction process if you discover Form I-9 mistakes.

Can I backdate FMLA paperwork?

Last Updated August 21st, 2024
in Benefits & Compensation, HR Compliance, Recordkeeping Question of the Week

Under certain circumstances, you can backdate FMLA paperwork. The key is following the right process to be compliant. We'll explain how!

What Do I Have to Know Before Filing My EEO-1 Report?

Last Updated July 24th, 2024
in Recordkeeping Question of the Week

Do you know if you're required to file an annual EEO-1 report? If you're not sure, check out the requirements here!

Who Has to Submit OSHA Form 300A?

Last Updated January 19th, 2024
in Health, Safety & Security, HR Compliance, Recordkeeping Question of the Week

Does your company need to comply? We'll explain which companies need to complete the OSHA 300A form along with the posting date requirements.

Electronic Recordkeeping Checklist

Last Updated October 31st, 2023
in Recordkeeping Question of the Week

Electronic recordkeeping is a great way to save space and allow quick access to files. Do you what to do to make the transition?

Performance Review Copies

Last Updated October 31st, 2023
in HR Compliance, Recordkeeping Question of the Week

It is best practice to give employees a copy of their review since it is a signed document being discussed with them.

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What to Include in a Written Warning

Last Updated September 28th, 2023
in Recordkeeping Question of the Week

I was told that I should give a written warning to a problem employee to create documentation. What should the written warning include?

Federal Employment Poster Requirements for On-Site and Remote Workers

Last Updated June 26th, 2023
in HR Compliance, Recordkeeping Question of the Week

HR Question: I keep receiving notices that I need to order new posters to meet federal employment poster requirements. Many of my employees aren’t in the office regularly and those that are don’t look at the posters or any of the compliance documents we are required to distribute. What’s the risk if we don’t post these posters or distribute the annual notifications to employees?