We have our federal employment posters available for employees, but which posters must also be seen by applicants and what’s the best way to ensure that we are complying?
With the majority of recruiting transactions, happening online, it can be difficult to comply with the requirements for would-be employees to have access to employment posters. There are three federal employment law posters that must be available to applicants: the FMLA poster, the EEO poster and the Employee Polygraph Protection Act poster. For applicants coming to your location you need to make sure these three posters are in a place where candidates will see them.
The Department of Labor (DOL) offers this guidance:
“Most of our poster regulations were written before the Internet was used for job postings. Until the regulations are revised, please place a prominent notice on the website where the job postings are listed stating that ‘Applicants have rights under Federal Employment Laws’ and provide a link to the three posters:
- Family and Medical Leave Act (FMLA) Poster – FMLA regulations were revised to allow for electronic posting as long as such posting otherwise meets the requirements of the regulations.
- Equal Employment Opportunity (EEO) Poster.
- Employee Polygraph Protection Act (EPPA) Poster.
Please note, however, that posting the notice on the employer’s website in this manner is not a substitute for posting these EEO posters in conspicuous places on the employer’s premises where otherwise required.
It’s safe to say this is one legal requirement that we’ll need to keep an eye on!
Strategic HR, inc. knows that keeping abreast of legal compliance issues and deadlines can be daunting, especially when the laws keep changing. We can help you stay compliant by offering resources to help you identify and mitigate compliance issues and by making sure you are informed of changes and reacting in a timely manner. Our HR Audit will help your organization identify trouble spots in your HR function. Visit our HR Audit page to learn more about this helpful service.