HR Wheel for Recruitment Services from Clark Schaefer Strategic HR.

The Difference Between Applicants and Candidates

Last Updated on February 7, 2024 / Recruitment

Three people (applicants and candidates) sitting on chairs reviewing their resumes as they wait to interview.

HR Question:

My recruiter talks about applicants and candidates as if they’re not interchangeable – what’s the difference?

HR Answer:

Good question! When it comes to the recruitment process, the terms “candidate” and “applicant” are often used interchangeably, yet they carry distinct meanings. Understanding the divergence between these two labels is important for both job seekers and employers navigating recruitment.

Who is an “Applicant”?

An applicant typically refers to an individual who has submitted an application for a specific job opening. This initial step involves sending in a resume, cover letter, or completing an application depending on the employer’s requirements. At this stage of the process, the person has expressed interest in the position but has not progressed beyond the initial screening process.

Who is a “Candidate”?

In contrast, a candidate is someone who has advanced through the initial screening process and has the potential for further consideration in the hiring process. The hiring stage often involves interviews, assessments, or additional evaluations conducted by the employer to gauge their suitability for the role.

What’s the Difference Between “Applicants” and “Candidates”?

Some key differences to point to when determining applicant or candidate status include the level of evaluation and potential outcomes. Applicants are in the early stages of the hiring process and have not been thoroughly assessed, while candidates have undergone some form of evaluation, demonstrating they meet certain qualifications that align with the requirements of the position. Not all applicants become candidates, but all candidates were once applicants. The transition from being an applicant to becoming a candidate depends on meeting the employer’s criteria and progressing through the various stages of the selection process.

Understanding the distinction between applicants and candidates can help employers streamline their hiring processes effectively. Doing so helps in identifying individuals who not only meet the basic qualifications but also possess the potential to excel in the role.

While the terms “applicant” and “candidate” are closely related in the hiring context, they represent different stages within the recruitment journey. Applicants express interest by applying for a position, while candidates have progressed further and are actively being considered for the role.

Special thanks to Paula Alexander,  MA, PHR, SHRM-CP, HR Business Advisor for contributing to this HR Question of the Week.

Strategic HR understands the complexity of hiring. From applicants to candidates to prospects, we know the ins and outs of sourcing, screening and selecting your next new hire. For more information visit our Recruitment page to learn how we can help you fill your job openings efficiently and cost-effectively.

Need help recruiting top talent?