I heard there was a new I-9 form approved recently. What do I need to do? Do I need to complete one of the new forms for all of my employees?
Employers must use the new Form I-9 (Employment Eligibility Verification) to prove the eligibility of new workers beginning on May 7, 2013 or they will be subject to penalties under Section 274A of the Immigration and Nationalization Act (INA), 8 U.S.C. 1324a. The latest version of the newly two-page form includes revised completion instructions and new information fields all in an attempt to make the form easier for employers and employees to complete. If you already have a completed form for each of your current employees, there is no need to replace the older forms with this new version. Just be sure to use the new version going forward or face stiff penalties.
NOTE: A Spanish version of the new form is available but can only be used for reference in the U.S. for completing the English version.
Employment recordkeeping does not rank high on the list of favorite human resources functions, but it is vitally important. Take the I-9 Form for example. Failure to complete this form on a new employee could result in a series of fines. Avoid the fines and minimize your stress level by having strategic HR inc. assist with your recordkeeping compliance. Visit our Recordkeeping page to learn more about our services.