EEO-1 Report Filing: What You Need to Know

Question:
What is an EEO-1 Report and who is required to file one?

Answer:
As defined by the EEOC (Equal Employment Opportunity Commission), the EEO-1 Report is a compliance survey mandated by federal statute and regulations. The survey requires company employment data to be categorized by race/ethnicity, gender and job category. The report must be submitted and certified no later than March 31st, annually.

All employers that are located in the 50 states and the District of Columbia and have at least 100 employees are required to file an EEO-1 Report annually with the EEOC. Federal government contractors and first-tier subcontractors with 50 or more employees and at least $50,000 in contracts must file as well.

For a lot of organizations, especially small to mid-sized companies that don’t have an HRIS, this can be a very challenging and time-consuming task each year. Below are a few tips that will help you be better prepared to file your EEO-1 Report:

  1. Research and understand the requirements for filing directly from the source.  EEOC’s website is full of information and resources to ensure that you are filing properly.
  2. Payroll services are often a great resource to help you ensure that you file correctly. Some services offer an HR, payroll, and time solution that provides an efficient and accurate way to access employee data that is required for the report. If you have a payroll service be sure to inquire about their offerings and take advantage of them.
  3. Applicant Tracking Systems (ATS) are a highly effective way, if used properly, to collect applicant demographic data. If you are currently using an ATS, be sure to ask your administrator how to set up and take advantage of those tools. If you are in the process of investing in an ATS be sure that it has the capability to collect and track required data for applicants in your organization.  
  4. Having accurate and up-to-date applicant and employment data can help ensure that you are complying and can protect your company from accusations of discrimination. Penalties for not filing an EEO-1 Report can be steep. 

Don’t wait until it’s too late! If you are required, but fail to report, you could be subject to a lawsuit compelling you to report and can be subjected to fines. Now is the time to ensure that you are maintaining the correct data.

 

Recordkeeping is one of the more mundane tasks associated with Human Resources, but is extremely important and can get you into hot water (ie. fines) if not done properly. Keeping the right files easily accessible and up-to-date is vital. We have years of experience maintaining HR documentation. Need some help? Visit our Recordkeeping page to learn more.